Exploring data input options for tasks

October 27, 2009 — Damian Jakusz-Gostomski

Although I am still in the process of requirement gathering, I know that tasks will definately be a part of the final system, as a large part of project management is knowing what needs to get done, which is represented as a set of tasks.

Therefore, it is important that the method for entering tasks is as simple and streamlined as possible. This post will explore some of the possible ways to allow data input for the tasks.

Before we can begin, we need to plan what items we need and what items are nice to have when adding tasks to the system.

Must have:

  • A name for the list of tasks
  • One or more tasks

Optional:

  • Description
  • A user/group to assign the task to
  • A date the task must be completed by
  • Any links to other tasks, milestones, tickets etc

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Tasks Intro

August 3, 2009 — Damian Jakusz-Gostomski

Tasks are all about tracking what’s been done and what needs to be done.

Now that you know what the project is about, and you’re up to date with all the latest information, you need to know what to do. This is where tasks come in. Tasks are essentially TODO lists, where you can:

  • Create, edit, delete and complete tasks
  • Assign tasks to users and see tasks assigned to you
  • Create nested lists where each sub lists is a large task, which needs to be broken into sub pieces to be tackled efficiently.
  • Un-complete tasks in case they weren’t actually completed
  • View when a task and list was completed and by whom
  • Set priorities for tasks, so you can see at a glance what needs to be done as soon as possible
  • Categorise lists of tasks, such as the type of work involved, the stage of the project etc
  • Comment on tasks
  • Track time spent on a task
  • Search your tasks, completed and pending

You will also be able to link tasks to other resources, so if a task is created in response to a ticket, you can see the ticket alongside the task, or if the task involves working on a file, the file can be linked to the task, so you have all the required resources rto hand when you begin working on a task.

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